#BehindTheScenes - Part 1: The Booking Process

Day 0: The First Contact 

Yeahhh! You’re engaged and so excited to plan your upcoming wedding. You’ve picked your date,

your venue and (hopefully) your wedding attendants. You are now on the hunt for a florist!

You come across our wedding wire page and find our incredible reviews and see real photos of

our work. You click that “Request Pricing” button and it all starts now. 

We receive your message and we’re off to the races. We try to respond within an hour or two of
all inquiries. Typically, we ask that you fill out our wedding flower questionnaire on our website to
give us some more details about your special day.

Day 2: The Consultation

Once we receive your wedding flower questionnaire, we will contact you via email unless otherwise
stated to set up a complimentary consultation. Our consultations can be so many ways! Most brides
opt for an email or phone consultation. However, we can do in-person consultations at either our home
studio or coffee shop of your choice! If you are planning a large wedding with hanging installations or
intricate installations, we often will opt for an in-person consultation at your venue.

Consultations usually last anywhere from 15 minutes to an hour depending on the wedding size and
the types of florals needed. During your consultation, you should be prepared to be asked the “tough
question”, what’s your budget. It may seem like a very daunting task and you may not even know
where to start but we’re here to help! The first thing we will tell you is to be 100% honest with yourself
and us. We know not everyone has an unlimited flower budget. In fact, we find most couples typically
spend 15% of their wedding budget on flowers. To put that into perspective, our small/intimate
wedding flower quotes on average come in around $750.00 - $1500.00 and full production/large
wedding quotes come in around $2,500.00 -$5,500.00. This, of course, depends on so many factors
including guest count, seasonality, and style. One thing to note is that since we are a studio florist
that caters to weddings and special events only, we do have a $500 minimum spend. All flowers and
greenery are specially ordered fresh for you and your wedding only.

Some other fun questions we will go over is your style. Do you like more flowers or more greenery?
(And yes we know you’ve heard the more greenery the cheaper. More to come on dispelling that
myth in a later blog!) We will ask you if you have a Pinterest board you can share with us or some
example photos? We will go over different types of flowers and why you may or may not want them.
Side note, carnations are coming back strong and we’re here for it! They don’t make them like they
did in the 80s.

Once we hang up we will immediately begin working on a mood board for you.  

Day 3: The Mood Board

 The fun part! This is where all your ideas and dreams semi come to life! We create a specifically
curated mood board for you. Your mood board will include multiple images per bouquet, boutonniere,
centerpiece and the list goes on. This is done to help you get a feel of what size, texture, shape, and
color palette your arrangements will have. While the photos won’t be spot on they should be fairly
close in a few aspects. At the end of each mood board, we have a full flower recipe. This recipe will
show you real photos of the flowers that we intend to use in your arrangements. 

Along with the mood board, we will also include a quote for you. This quote will be written to explain
whether the order is for pick up or delivery and if it will explain if any rental items are used. 

Now is the time to be picky! It’s not often we encourage it but if there was a time it’s now. Let us know
if you were envisioning a more blush pink or a brighter pink. Maybe you want to swap out some
standard roses for some beautiful garden roses. We’re here to help and want to make sure everything
is 100% to your liking. We’re perfectionists ourselves so we understand. 

Day 5: The Formal Proposal 

Here’s where things get serious. You’ve carefully reviewed your mood board and quote and you are
happy with your final draft. You’re ready to take the next step and lock us in! Once you give us the
green light we will write up a formal contract for your review. We have recently upgraded to some
new software which will allow you to sign the contract right there online and even place your deposit
with us at the same time. 

45 Days Prior to the Wedding: 

Great now you’re locked in with us and have secured your date! Now what? Well, to be honest not
much. Well, at least not for a while anyway. We will follow up with you 45 days before the wedding.
At this time we will check in to verify centerpiece counts and pick up / delivery & set-up times. We
will send you over an invoice for your final payment that is due 30 days prior to the wedding. Once
we receive your final payment your flowers are ordered and we start prepping vases, ribbons and
anything else that needs our attention. 

7 Days Prior to the Wedding: 

Whoot Whoot! Your wedding day is almost here! We will once again check in with you to confirm
our arrival time to your venue and map out our game plan if necessary. We will also be checking
the weather and ask you about a rain(or snow) plan. This will be our last contact until the wedding
day. We will show up promptly and make contact with your wedding planner or day of contact. Of
course, we would love handing over the bridal bouquet to the bride herself but we know she’s a little
busy that day. 

All consultations and booking processes might be slightly different to suit each wedding couple but
here’s a taste of what to expect when you contact us. We will have another part of this series coming
out soon! Be sure to check back for part 2: Processing and Designing with Flowers and part 3: The
Wedding Day.